Admission

Enrollment Application

If interested in enrolling in one of our programs please complete our Enrollment Application. A copy of your application will be emailed to us and we will contact you to move forward with the enrollment process.

Please note, the Application process enrollment into Alamo City Barber College requires each student to disclose any prior convictions of a criminal offense (i.e. felony or misdemeanor) other than for minor traffic violation or outstanding traffic/parking tickets. Depending on the circumstance, a background check may be acquired and used as a basis to enroll you into one of our programs.

Please note, an adverse action on your background check does not automatically dismiss you as a candidate here at Alamo City Barber College.

ADMISSIONS POLICY

This Admissions Policy is used to define the enrollment requirements for individuals who wish to enroll at Alamo City Barber College as a regular student. Alamo City Barber College must adhere to the U.S. Department of Education, Texas Department of Licensing and Regulation-Barbering and Council On Occupational Education guidelines.

GENERAL ADMISSION REQUIREMENTS

Alamo City Barber College is an equal opportunity employer and follows the same policies in accepting applications from potential students. Alamo City Barber College is open to all students without regard to race, color, religion, age, sex, creed, origin, sexual orientation, disability or marital status. The admission policy is in compliance with the U.S. Department of Education, Texas Department of Licensing and Regulation-Barbering, Council On Occupational Education guidelines and the Veterans Administration Education Department.

To enroll in any course 300 hours or greater offered by the school, a student must

• Be at least 18 years of age (Age will be verified with Individual’s ID)
• Provide 2 letters of recommendation (from a non-relative)
• Provide a valid driver’s license, state ID with photo, or valid passport.
• Students must also be able to provide proof of appropriate educational requirement such as;
  • Copy of high school diploma
  • Copy of high school transcript showing graduation date. (Note: The high school diploma or transcript requirement can also be from a foreign school if it is equivalent to a US high school diploma; Documentation of proof of completion of secondary education from a foreign country must be officially translated into English and officially certified as the equivalent of high school completion in the United States.)
  • Copy of GED certificate OR
  • Have a recognized equivalent of High School Diploma such as a home-schooled certificate by the state where the student resided during home school. Must have completed homeschooling at the secondary level as defined by state law. (Note: Due to the passage of Consolidated Appropriations Act of 2012, students who do not have a high school diploma or equivalent and did not complete secondary school in a home-school setting can no longer gain eligibility for Title IV funds by passing an “ability-to-benefit” test.)
• If needed for verification purposes, you must provide a copy of last year’s Tax Transcript (online at www.irs.gov and click on Order a Tax Return or Account Transcript or you may call 800.908.9946 and follow the voice prompts)
• Successfully pass a drug test (at a vendor recommended by Alamo City Barber College) at a cost of $55 (to be paid to Alamo City Barber College). If we have not received the results of your drug test within 72 hours of your initial visit to Alamo City Barber College, your application will not be processed and you will be prevented from enrolling in for a minimum of 3 months.
• Attend the new student orientation program

Alamo City Barber College does not accept Ability to Benefit (ATB) students and does not offer a Comprehensive Transition Postsecondary Program.

The school complies with the Americans with Disabilities Act of 1990 and is wheelchair accessible. If enrolled under training with a government agency, institution district, and/or other entity, students must meet the admission requirements set out in the training agreement and/or applicable state licensing or certifications requirements. *Students may not be accepted for enrollment if they cannot prove credit worthiness. Please see “Method and Terms of Payment”.

The student must make financial arrangements with the Financial Aid Office relating to the FAFSA application, Scholarships and/or a Cash payment plan prior to enrolling.

Prior to admission, the prospective student is given an enrollment requirements form and is given a pre-enrollment questionnaire packet, which they are required to read, understand and sign.

An explanation on attendance and academic requirement will be given to the prospective student and how those requirements can affect the student’s satisfactory performance requirements. The prospective student will be informed that attendance hours may be withheld for non-payment of tuition.

A staff member or instructor will give the prospective student a tour of the school facilities. Any questions from the prospective student will be answered truthfully, promptly and in sufficient detail to eliminate confusion.

COURSES ELIGIBLE FOR FINANCIAL AID

Alamo City Barber is licensed by the Texas Department of License and Regulation to offer the following courses:

• Class A Barber
• Cosmetology Operator To Class A Barber

However, please note: The ONLY course eligible for Title IV Funding at this time is the CLASS A BARBER COURSE.

ALAMO CITY BARBER COLLEGE COURSE CATALOG

TRANSFER STUDENTS

All transfer hours are counted as both attempted and completed hours for the purpose of determining when the allowable maximum time frame has been exhausted and eligibility for Title IV, HEA funding.

Alamo City Barber College is an Accredited Institution. We are accredited by the Council on Occupational Education. As part of the accreditation process, we developed and implement operational and financial management policies designed to ensure our programs yield licensed and employable students. Our policies were diligently audited by an Accreditation Team against the standards set forth by the Council on Occupational Education. The result of the audit is being granted Accreditation in June of 2013: thereby, making us the only Accredited Barber College in the San Antonio metropolitan area.

However, if a student transfers from a verified Accredited School, the student may receive credit for those clock hours upon reviews of transcripts or other supporting documentation (by the College Instructor or designee), to include the number of hours posted by the state (from which a student is transferring) regulatory body. All students requesting a transfer from an Accredited School should complete a Barber School Transfer Credit Form. Please note, the results of the review are based on the discretion of Alamo City Barber College and do not constitute a guarantee that full credit will be given. If at the discretion of the College Instructor or College Management, credit hours for transfer students will be given; the student will be notified and advised of the payment pro-ration going forward.

Please note, Alamo City Barber College is not obligated to accept all transferable clock hours for students transferring from any institution. Nor, is any other school obligated to accept hours obtained from Alamo City Barber College in the event of a transfer. As a result, we strongly encourage you to exercise extreme caution when deciding to transfer to a different school, because of the potential time commitment and financial impacts of such a decision.

ADMISSIONS PROCESS

Tour the facility and,

• Complete the Enrollment Application by visiting our website at www.alamocitybarbercollege.com and finding the Admissions tab at the top of the page. Next, select the Enrollment Application (highlighted in RED) and complete. Please note, every field on the Enrollment Application should be completed. If a circumstance does not apply, please type Not Applicable.
• Complete a Free Application For Federal Student Aid Form (FASFA) at fasfa.ed.gov. As you work your way through the form, you will be asked to provide a school code. Our school code is 042319. After completing the FASFA be sure to supply it to Alamo City Barber College by fax (210.523.7779), email ([email protected]) or in person at 8910 Bandera Road Suite 209, San Antonio, Texas 78250. After-which will pull your ISIR report and contact you accordingly.
• If needed for verification purposes, you must obtain a Tax Transcript by visiting www.irs.gov. Once you are on the Internal Revenue Service Website find the TOOLS menu (located under Pay Your Tax Bill) and select Order a Return or Account Transcript. Next follow the applicable directions. For those of you without continual access to a computer, you may contact the IRS at 1.800.908.9946.Please note, it will take approximately 5 to 7 business days to acquire your Tax Transcript after you place your order. However, you may still continue with the Admissions process during your wait.
• Acquire an Authorization Form from Alamo City Barber College for the purpose of taking the required Pre-Enrollment Drug Screening Test (At a vendor recommended by Alamo City Barber College). We will contact you after we have received your “Positive/Negative” results and instruct you on how to proceed with the Admissions process. Please note, in the event we receive “Negative” test results or fail to receive your said results within 72 hours, your application will not be processed and you will be prevented from enrolling in any of our Barber Programs for a minimum of 3 months.Please note, we do recognize many prescription drugs have narcotic classifications. Should a test result highlight an indication of a prescribed drug, we would request that you supply the name of the doctor to allow us the opportunity to validate the drug in question was properly prescribed. That being said, we will also request/require that a student not be under the influence of said prescription while in physical attendance at the Barber College
• After we receive your “Negative” results from the required Pre-Enrollment Drug Screening Test, we will contact you and ask that you visit the facility and complete the Alamo City Barber College “Enrollment Agreement” with our Admissions Personnel and then meet with Financial Aid Personnel (if applicable). It is during this visit when you will be expected to provide the following:
  • 2 Letters of Recommendation
  • 2 Passport Size Photos
  • Copy of Valid Driver’s License, State Issued ID or Passport
  • Proof of Education High School Diploma, GED, Etc.

Once we have acquired all of the appropriate documentation, we will then advise you of your expected start date.

TITLE IV ELIGIBILITY REQUIREMENTS RELATED TO ADMISSIONS

Guidelines for Federal Title IV eligibility are as follows:

• Student must have a verifiable Social Security Number
• Students must meet Citizenship and residency requirements:
  To be eligible to receive Title IV, HEA program assistance, a student must:

• To be eligible to receive Title IV, HEA program assistance, a student must:
• Provide evidence from the U.S. Immigration and Naturalization Service that he or she is a permanent resident of the United States or
• Is in the United States for other than a temporary purpose with the intention of becoming a citizen or permanent resident or
• Be a citizen of the Federated States of Micronesia, Republic of the Marshall Islands, or the Republic of Palau to receive funds under Title IV Programs

• Selective Service Registration: Men aged 18-25 are required to register with the Selective ServiceMen exempted from the requirement to register include;
  • Males currently in the armed services and on active duty (this exception does not apply to members of the Reserve and National Guard who are not on active duty);
  • Males who are not yet 18 at the time that they complete their application (an update is not required during the year, even if a student turns 18 after completing the application);
  • Males born before 1960;
  • Citizens of the Republic of Palau, the Republic of the Marshall Islands, or the Federated States of Micronesia*;
  • Noncitizens that first entered the U.S. as lawful non-immigrants on a valid visa and remained in the U.S. on the terms of that visa until after they turned 26.
• Complete a FAFSA and provide the school with a current ISIR to initiate eligibility protocol.
• Student must comply with the schools Satisfactory Academic Progress (SAP) policy included in the school catalog.
• Must not be in default on a loan under any Title IV, HEA loan program.
• Must not have obtained loan amounts that exceed annual or aggregate loan limits under any Title IV, HEA loan program.
• Not liable for any grant overpayment.
• Be enrolled at least halftime to receive assistance from the Direct Loan Program.
• The Pell Grant program does not require half time enrollment, but the student enrollment status does affect the amount of Pell a student may receive.

VETERANS BENEFIT/OTHER FUNDING SOURCES

Selected programs of study at Alamo City Barber College are approved by the Texas Veterans Commission for enrollment of those eligible to receive benefits using the G.I. Bill. Additional funding may be obtained for eligible candidates through many different programs including; Texas Workforce Commission, Department of Assistive and Rehabilitative Services (DARS), and Private Scholarship funds. The determinations for these funds are made through the respective organizations.

CONVICTION FOR POSSESSION OR SALE OF ILLEGAL DRUGS

A Federal or state drug conviction can disqualify a student for FSA funds. The student self-certifies in applying for aid that he/she is eligible by using the FAFSA. Alamo City Barber College is not required to confirm this unless there is evidence of conflicting information. The chart below illustrates the period of ineligibility for FSA funds, depending on whether the conviction was for sale or possession and whether the student had previous offenses. (A conviction for the sale of drugs includes conviction for conspiring to sell drugs)

If a student was convicted of both possessing and selling illegal drugs, and the periods of ineligibility are different the student will be ineligible for the longer period. A student regains eligibility the day after the period of ineligible ends or when he/she successfully completes a qualified drug rehabilitation program. An additional drug conviction will make him/her ineligible again.

When a student regains eligibility during the award year, the institute may award Pell and/or Loan Awards for the current payment period.

A qualified drug rehabilitation program must include at least two unannounced drug tests and must satisfy at least one of the following requirements:

• a) Be qualified to receive funds directly or indirectly from a federal, state or local government program.
• b) Be qualified to receive payment directly or indirectly from a federally or state-licensed insurance company.
• c) Be administered or recognized by federal, state or local government agency or court.
• d) Be administered or recognized by a federally or state-licensed hospital, health clinic or medical doctor.

FACILITIES/SERVICES FOR STUDENTS WITH DISABILITIES

The school complies with the Americans with Disabilities Act of 1990 and is wheelchair accessible. The school will provide reasonable modifications and/or accommodations for students with disabilities depending on the student’s need.

The Students with Disabilities Policy here at Alamo City Barber College provides a hospitable and accommodating arrangement for the teaching and learning practices for students with disabilities. All Programs offered at Alamo City Barber College are accessible to all individuals, including students with disabilities. Our facility; to include classrooms, offices, the practical floor and restrooms has been designed to provide access to persons with disabilities as required by the American Disability Act. Additionally, our facility is equipped with the proper handicap parking to non handicapped parking ratio and if necessary, our landlord has communicated their cooperation with adding more.

Determination of whether a student is qualified for disabled student accommodations will be based upon a documented student need: in addition to capability as decided by College Instructors and Leadership. If a student disagrees with the proper accommodations, the disagreement shall be provided in writing to Mr. Paul Griffith or Jamal Pratt for resolution. It is the student’s responsibility to provide proper documentation of his/her disability. Documentation of the disability must be provided within 2 weeks of identifying an accommodation issue.

Prior to receiving the requested accommodations, the student shall provide Alamo City Barber College with current medical and other diagnostic documentation of the disability from a qualified physician. Determinations of disability include:

• Current documentation of the specific disability
• Proper request of accommodations and services provided for the disability

Please note, it is Alamo City Barber College’s general practice to make reasonable and practical accommodations at our expense for students with disabilities. In some situations, we have purchased additional styling chairs to accommodate a few of our students confined to a wheel chair. Additionally, we have relocated equipment, to include neck strips, paper towels and other items to accommodate students as well. We have made the decision to do this, because we feel it is our responsibility to provide all students (to include those with disabilities) the opportunity to learn in an environment, which addresses their needs.

Note: In order to be eligible for Title IV funding, you must be able to benefit from the reasonable accommodations and be able to take the state board-licensing exam.

Code of Conduct for Employees

We are required by the Department of Education to develop, publish, and enforce a code of conduct. The Higher Education Opportunity Act (HEOA) set the code of conduct into law on August 14, 2008. Below applies to all officers, employees, and agents of our institution.

Ban on Revenue Sharing

No officers, employees or agents of Alamo City Barber College will enter into revenue-sharing arrangements with any lender or servicer which is define by the Higher Education Opportunity Act of 2008, amending the Higher Education Act of 1965, Pub. L. # 110-315 (2008), (HEOA) s any arrangement between a school and a lender that results in the lender paying a fee or other benefits, including a share of its profits, to the school, or its officer, employees or agents, as a result of our institution recommending a lender to its students or families of those students.

Ban on Gifts

Financial Aid Officers (or employees who otherwise have responsibilities with respect to education loans or financial aid) will not accept gifts from any lender, guaranty agency or loan servicer. This prohibition is not limited just to those providers of Title IV loans but includes lender of private educational loans as well. The law does provide for some exceptions related to specific types of activities or literature including:

• Brochures or training material related to default aversion of financial literacy.
• Food, training or informational material a part of training as long as that training contributes to the professional development of those individuals attending the training.
• Entrance and Exit counseling as long as the institution’s staff are in control and they do not promote the services of a specific lender.
• Philanthropic contribution from a lender, guarantee agency or loan servicer unrelated to education loans.

Ban on Contracting Arrangements

No Financial Aid Officer (or employees who otherwise have responsibilities with respect to education loans) will accept any fee, payment or financial benefit as compensation for any type of arrangement or contract to provide services to or on behalf of a lender relating to education loans.

Prohibition against Steering Borrowers

Financial aid Officers (or employees who otherwise have responsibilities with respect to education loans) will not steer borrowers to particular lenders, or delay loan certifications. This prohibition includes assigning any first-time borrower’s loan to a particular lender as part of the award packaging or other methods.

Prohibition on Offers of Funds for Private Loans

Financial Aid officers or employees at our institution will not request or accept any agreement of or offer of funds for private loans. This includes any offer of funds for loans to students at the institution, including funds for an opportunity pool loan, in exchange for providing concessions or promises to the lender for a specific number of loans, or inclusion on a preferred lender list.

Ban on Staffing Assistance

No Financial Aid Officer or employees at our institution will not request or accept any assistance with call center staffing or financial aid office staffing. However, HEOA does not prohibit schools from requesting or accepting assistance from a lender related to:

• Professional development training for financial aid administrators.
• Providing educational counseling materials, financial literacy materials, or debt management material to borrowers, provided that such materials disclose to borrowers the identification of any lender that assisted in preparing or providing such materials.
• Staffing services on a short-term, nonrecurring basis to assist the school with financial aid related functions during emergencies, including State-declared or federally declared natural disasters, and other localized disasters and emergencies identified by the Secretary.
  

Ban on Advisory Board Compensation

Institution employees will not receive anything of a value from a lender, guarantor, or group in exchange or serving on an advisory board. They may, however, accept reimbursement for reasonable expenses incurred while serving in this capacity.

Sanctions

Employees that violate this Code of Conduct will be disciplined in a manner consistent with our institution policies and procedures. Disciplinary action may include termination of employment.

Preferred Lender Lists

Alamo City Barber College does not have any specific lenders for private education loans or for Title IV, HEA loans.

Preferred Lender Arrangements

Alamo City Barber College does not have any specific lenders for private education loans or for Title IV, HEA loans.

Private Education Loans

Alamo City Barber College does not have any specific lenders for private education loans or for Title IV, HEA loans.

Annual Report on Preferred Lender Arrangements

Alamo City Barber College does not have any specific lenders for private education loans or for Title IV, HEA loans.

GRIEVANCE PROCEDURE

In accordance with our mission statement, Alamo City Barber College will make every attempt to resolve non-frivolous and non-meritorious student complaints. Complaint procedures will be included in new student orientation, thereby assuring that all students know the steps to follow should they wish to register a complaint. The evidence of final resolution of complaints will be retained in the school files in order to determine the frequency, capture and pattern of complaints for the institution. The information will be used to evaluate our effectiveness and outcomes.

The following procedure outlines the steps of the complaint process.

1.The student should register the complaint in writing on the designated form available in the as part of the new orientation guide, within 60 days of the event.

2.The complaint form must be delivered to the school office. 

3.The school management team will review the complaint and a response will be prepared. 

4.The response will be delivered to the student within 15 days of receipt of the complaint. The school’s response may not provide the final resolution but may serve to notify the student that the school is investigating the complaint. 

5.During the evaluation of the complaint, interviews of other students and staff may be necessary to resolve the complaint. 

6.In the case of an extreme conflict, it may be necessary to conduct an informal hearing regarding the complaint. If necessary, the corporate management will appoint a hearing committee consisting of one member selected by the school who has had no involvement in the dispute and who may also be an Advisory Board Member, another member who may not be related to the student filing the complaint or another student in the school. The hearing will be within 90 days of committee appointment. The hearing will be informal and allow the student to present the case followed by the response of the school. The hearing committee will ask questions and within 15 days of the hearing will prepare a report summarizing each witness’ testimony and a recommended resolution for the dispute. School management will consider the report and either accept, reject, or modify the recommendation of the committee.

 A complaint form is made a part of this catalog for student’s convenience.

 Grievances should first be addressed using the grievance procedure listed above; if after you have exhausted the grievance policy above and you continue to be dissatisfied, you may contact the Council on Occupational Education (our Accreditation Body) at:

Council on Occupational Education

41 Perimeter Center East NE Suite 640
Atlanta, Georgia 30346
Phone – 770-396-3898
Website – www.counsil.org